KFF San Francisco Conference Center Event Application and Planning Guidelines

Who is Eligible?

We provide the San Francisco Conference Center free of charge to nonprofit organizations working in the health care and public policy fields. Final determination of scheduling occurs through a short application process. Applications typically receive an answer within one week of submitting the KFF Conference Center Request Form. Please contact sfcc@kff.org if you have any questions about eligibility of your organization.

How to Apply and Schedule an Event at the KFF San Francisco Conference Center

• Complete the KFF Conference Center Request Form. Please include any backup dates you may have for an event.
• Email the completed application to sfcc@kff.org. Once we receive your application, you will usually receive notice of our decision within one week.
• Set up a preliminary site visit. If you are not familiar with our conference center, email our conference center manager at sfcc@kff.org to schedule a site visit.
• Schedule a logistics and AV meeting. The San Francisco office will work with you to schedule a logistics and audiovisual call 2-4 weeks in advance of your event.
• Submit drafts of event email alerts, invitations, agendas and publications. We review event publications and emails to verify that our facility is not misrepresented. Please submit draft press releases, invitations, email alerts, etc. to sfcc@kff.org for review and pre-approval.
• Select caterers and other event vendors. Select a caterer from our list of approved caterers and notify sfcc@kff.org of your choice. Note: you are responsible for ordering these items from your caterer:
  • Round tables (if using rounds as your setup)
  • Linens
  • Beverage services and breakfast, lunch, snacks, etc.
  • Drinkware, flatware, dinnerware, etc.
• Troubleshoot event AV logistics. Submit any questions you may have concerning audiovisual requirements to our conference AV team.
• Submit any webcasting requests: Organizations wishing to have their event videotaped and/or webcast are responsible for contacting and coordinating with Spark Street Digital, our approved local vendor,  to crew their production.

Typical Event Planning Schedule

Unless otherwise noted, please email requested information to sfcc@kff.org.

• Two Weeks Before Your Event: Review your application form and revise to reflect changes in seating, agenda, audiovisual requirements and other logistics and email us the final form.
• One Week Before Your Event: Confirm florist, equipment rental and catering arrangements and schedule deliveries and set ups with our office.
• Two Business Days Before Your Event:
  • Please submit PowerPoint presentations, videos and other audiovisual media a minimum of two business days prior to your event to our conference AV team (Note: This email will be provided to approved organizations).
  • Submit a final agenda as well as lists of speakers and attendees.
• One Business Day Before Your Event: We encourage you to schedule a walk-through of the facility the afternoon before your event, once it is set up, to confirm seating and equipment arrangements. You will be able to review a dry run of your presentation at that time. To schedule your walk-through, please contact sfcc@kff.org.