Human Resources and Contract Management Operations Specialist

LOCATION: San Francisco, CA (Remote, until at least January 2021)
STATUS: Full-Time; Exempt; Two-year term position with possibility of extension
PROGRAM AREA: Finance and Human Resources

Position Summary:

The Henry J. Kaiser Family Foundation (KFF), a non-profit organization, is a leader in health policy analysis, polling and survey research, health journalism, and communication, dedicated to filling the need for trusted information on national health issues.  KFF serves as a non-partisan source of facts, information, and analysis for policymakers, the media, the health care community, and the public.

The Human Resources and Finance departments play a central role in supporting a diverse staff of 160 employees and manages more than 100 grant- and endowment-funded projects in support of survey research, health policy and journalism programs. Headquartered in San Francisco, California, KFF also has a large staff presence in Washington, DC as well as a few smaller satellite offices.

Principal Duties and Responsibilities:

Human Resources:

  • Extract, create and update new and frequently used Human Resources reports, including pay data, benefits and tax reporting information;
  • Serve as back-up for payroll processing;
  • Serve as back-up for benefits administration;
  • Manage and update HR policy manual, handbook and Intranet;
  • Assist in developing, administering and maintaining employee performance evaluation system;
  • Develop and administer policies and procedures to onboard new employees;
  • Research and provide updates on legal requirements;
  • Administer human resources policies and procedures, and make recommendations to update policies and procedures to improve processes;
  • Participate in compensation and benefit surveys, analyze results, keeping abreast of overall benefit levels at other similarly structured organizations, ensuring KFF is in line with market standards;
  • Assist with developing procedures to streamline HR processes;
  • Ability to assist with intense year-end close out items; and
  • Ability to lead projects through design and implementation. 

Contract Management:

  • Maintain and analyze budgets and spending for internal projects and external grants, and estimate annual payout forecasts;
  • Assist in developing internal processes and controls for contracts, grants and appropriations;
  • Assist program staff with budget development for external grant proposals and internal appropriations;
  • Assist in the review of proposed grant and contract agreements;
  • Assist in the preparation of financial reporting for external grant agreements; and
  • Develop and maintain grant/contract and reporting templates (award letters, contracts, payment letters, etc.) for staff use.

Minimum Required Expertise and Qualifications:

  • Proficiency with Microsoft Office Suite with advanced Excel skills a must;
  • Bachelor’s degree or equivalent required;
  • Excellent management, organizational, analytical, interpersonal, and communication skills, with a particular focus on providing the highest level of support and assistance to staff;
  • Tact, discretion, and good self-expression;
  • Thorough understanding of HR-related legal and compliance requirements;
  • Strong analytical skills and the ability to compile and analyze financial and other data;
  • Ability to work independently on concurrent projects and balance multiple priorities, with strong project management skills while maintaining a high level of attention to detail;
  • Ability to effectively work in teams and to develop and maintain strong working relationships with internal staff as well as external vendors and grantors;
  • Ability to handle a high volume of work and function in a fast-paced environment; and
  • Experience with ADP or similar HR/Payroll software preferred.


KFF offers a competitive salary commensurate with experience and qualifications, including an excellent benefits package.

How to Apply:

Please send your resume, cover letter, and contact information for three references as separate attachments to, labeling your documents “LAST Name_First Name_Document Title.” Please write “HR & Contract Management Operations Specialist” in the email heading. No phone inquiries please.

KFF is an Equal Opportunity Employer and will consider for employment all qualified applicants without regard to race, color, religion, national origin, gender, gender-identity, sexual orientation, age, marital status, disability, veteran status, arrest or conviction records, or other categories protected under law.

The Henry J. Kaiser Family Foundation Headquarters: 185 Berry St., Suite 2000, San Francisco, CA 94107 | Phone 650-854-9400
Washington Offices and Barbara Jordan Conference Center: 1330 G Street, NW, Washington, DC 20005 | Phone 202-347-5270 | Email Alerts: | |

Filling the need for trusted information on national health issues, the Kaiser Family Foundation is a nonprofit organization based in San Francisco, California.